> ## Documentation Index
> Fetch the complete documentation index at: https://docs.eosb.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Approve fund manager budgets

> Approve or reject the expense budgets your fund manager submits for your trust.

Your fund manager pays fees and costs, such as management, audit and trustee fees, from the trust's cash. Before they can spend in a category, they submit an expense budget, and you approve or reject it.

You are the check on what the fund manager may spend: no budget, no spending.

<Info>
  **Where:** Employer › **Budget approvals**. Nothing to do here until the fund manager submits a budget. When nothing is waiting, the tab shows **No budgets are waiting**.
</Info>

<Frame caption="Nothing waiting">
  <img src="https://mintcdn.com/eosb/0t_sOz-4hl3RwdGF/images/employer/budgets/budgets-empty.png?fit=max&auto=format&n=0t_sOz-4hl3RwdGF&q=85&s=3bbf42ffd7f61031a9b1b78f309060f6" alt="Fund manager budget approvals with the message No budgets are waiting" width="2880" height="1800" data-path="images/employer/budgets/budgets-empty.png" />
</Frame>

## Budgets waiting for you

<Frame caption="Two budgets waiting">
  <img src="https://mintcdn.com/eosb/0t_sOz-4hl3RwdGF/images/employer/budgets/budgets-waiting.png?fit=max&auto=format&n=0t_sOz-4hl3RwdGF&q=85&s=d2679f2d2f553434e185cbbbf20ae212" alt="Two budgets with status Pending approval, Approve budget marked 1 and Reject budget marked 2" width="2880" height="1800" data-path="images/employer/budgets/budgets-waiting.png" />
</Frame>

Each row shows the budget (its description, with the budget reference underneath), the trust, the total amount, cash already recognised, and the status **Pending approval**.

### Approve a budget

<Steps>
  <Step title="Select Approve budget (1)" />

  <Step title="Add an approval note (optional)">
    The window warns that approving replaces the fund manager's current approved budget for that trust, if there is one. Only the new budget's lines will authorise spending, and expenses already posted count against it.
  </Step>

  <Step title="Select Confirm Approval (1)">
    <Frame caption="Approving a budget">
      <img src="https://mintcdn.com/eosb/0t_sOz-4hl3RwdGF/images/employer/budgets/approve-dialog.png?fit=max&auto=format&n=0t_sOz-4hl3RwdGF&q=85&s=755a4b9d435c8d15826bfa0a022b0ddd" alt="Approve budget dialog with an approval note and Confirm Approval marked 1" width="2880" height="1800" data-path="images/employer/budgets/approve-dialog.png" />
    </Frame>
  </Step>
</Steps>

A message confirms **Fund manager budget approved.** and the budget leaves the list.

<Frame caption="Budget approved">
  <img src="https://mintcdn.com/eosb/0t_sOz-4hl3RwdGF/images/employer/budgets/approved.png?fit=max&auto=format&n=0t_sOz-4hl3RwdGF&q=85&s=fb3cd2d581468e6f18f93ce8bdf8af47" alt="Message: Fund manager budget approved." width="2880" height="1800" data-path="images/employer/budgets/approved.png" />
</Frame>

### Reject a budget

<Steps>
  <Step title="Select Reject budget (2)" />

  <Step title="Enter the rejection reason">
    The reason is required and is shared with the fund manager. **Confirm Rejection** stays disabled until you type one.

    <Frame caption="Rejecting a budget">
      <img src="https://mintcdn.com/eosb/0t_sOz-4hl3RwdGF/images/employer/budgets/reject-dialog.png?fit=max&auto=format&n=0t_sOz-4hl3RwdGF&q=85&s=099533b2c230aaf77342ab84e00f2d09" alt="Reject budget dialog with an empty Rejection reason and Confirm Rejection marked 1" width="2880" height="1800" data-path="images/employer/budgets/reject-dialog.png" />
    </Frame>
  </Step>

  <Step title="Select Confirm Rejection">
    A message confirms **Fund manager budget rejected.** The fund manager can revise and resubmit.
  </Step>
</Steps>

<Frame caption="Budget rejected">
  <img src="https://mintcdn.com/eosb/0t_sOz-4hl3RwdGF/images/employer/budgets/rejected.png?fit=max&auto=format&n=0t_sOz-4hl3RwdGF&q=85&s=5c5435fce80250b566b91317b2431084" alt="Message: Fund manager budget rejected." width="2880" height="1800" data-path="images/employer/budgets/rejected.png" />
</Frame>

Select **Cancel** in either window to close it without deciding.

<Accordion title="Good to know: what to check before approving">
  * **Total amount** — is it reasonable for the period the budget covers?
  * **The lines** — management, audit and trustee fees are normal. Ask about anything you do not recognise.
  * **Replacement** — approving replaces any budget already approved for that trust, so the new one must cover everything the fund manager needs.

  Costs are paid from the trust's money, so they lower what is available for benefits. If in doubt, reject with a question as the reason; the fund manager can answer and resubmit.
</Accordion>


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